Student Org Spaces
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The ASUC allocates space in the Student Union building to student organizations every spring and fall

Allocations are made based on how long each student org has existed, what kind of student group it is, and what needs the group has for space. The most updated spaces allocations can be viewed here.

The space application and management process:

1. You must be an ASUC Sponsored organization.
2. Apply for space during the annual application process through the office of the ASUC Executive Vice President. This takes place during March or April. Decisions will be made in April. Final allocations are determined after applications and appeals are finalized.
3. To gain access to your space, a member of your organization must attend a student space orientation, usually held in late April or early May.
4. Move in/out day happens in May, or as facilitated by the ASUC EVP.
5. Space is allocated on an annual basis – you must apply every year, and you may be asked to change or reduce your space, based on the discretion of the EVP’s office.

Questions can be sent to spaces@asuc.org

Did you know that registered student organizations can reserve many spaces on campus for free?
Click here to read about the different entities that manage space on campus and how to make a reservation.

For more information about managing your organization, click here.

 

Orientation Questions:

Q: How do I know if my org needs to attend makeup orientation?

A: Pertains to Hearst Cages Only: If your organization already attended orientation & signed the space use agreement and recently received an upgraded Hearst Cage, there is no need to attend orientation again. We thank you for attending orientation and abiding by our policies.

 

-If your organization failed to attend Heart Cages Orientation (April 27)/makeup orientation (April 29), we have downgraded your cage allocation instead of completely revoking it. A representative from your organization must still attend the final makeup orientation on May 7th, 2-4 PM in Senate Chambers. If your organization fails to attend this orientation, we will revoke your space completely. No exceptions will be made.

 

Pertains to Eshleman/B-North Only: If your org failed to attend Eshleman/B-North orientation/makeup orientation, then your space has been revoked and re-allocated to another org.

 

Q: Can I just sign the space use agreement now and not go to orientation?

A: No. All organizations that meet the above criteria must attend the orientation. This is to ensure fair and accurate information is relayed to your org.

 

Q: When is makeup orientation?

A: The last makeup orientation is Tuesday, May 7th from 2-4PM in Senate Chambers. This is the final orientation and if your org fails to attend, your space will be completely revoked. No exceptions.

 

Q: What if I cannot attend this makeup orientation?

A: Any member of your organization can attend this orientation as long as they accurately relay this information back. We also highly recommend that you prepare more than one representative in the case of an emergency.

 

Q: How long is orientation? What do we do in orientation? Do we have to stay for the full two hours?

A: Orientation will be at most 20 mins for your respective attendee. In orientation, we go over the space use agreement to ensure that your organization has full understanding of proper space use. Afterwards, you will be signing the space use agreement. No, you do not have to stay for the full two hours. You may leave after you complete your orientation.

 

If you were newly allocated space in Eshleman/B-North, you must attend the orientation Tuesday, 5/7. If you fail to attend, we will re-allocate it to other orgs on our waiting list.

 

Waiting list only pertains to organizations that submitted ABSA and an appeal on time and were still not allocated space in either Hearst/Eshleman. The waitlist is NOT for organizations who had their space revoked. Placement on the waitlist does not guarantee an allocation.

Locker Combination Questions:

Q: When can I get my locker combo? I want to move in.

A: Locker combinations will be given out after Wednesday, April 8th to ensure we give every organization the most accurate information. This is due to the fact that ABSA needs to be passed by Senate on Wednesday and we cannot proceed without this approval. Due to leftover operational issues from previous years, we are also working to replace and secure locks for a few cages. We appreciate your patience and thank you for understanding.

General ABSA Questions:

Q: My organization got their space revoked. We failed to attend orientation for (any) reason. What can we do?

A: If your org failed to attend Hearst Cage Orientation/Makeup, we have downgraded your space instead of completely revoking it. You must attend the final makeup orientation on May 7th or else your space will be completely revoked. No exceptions will be made.

 

If your organization did not attend the Eshleman/B-North Orientation prior to May 7, your previously allocated space has been revoked and reallocated to another org.

 

Q: I was in a medical/some emergency that prevents me from attending orientation. Why is it my fault if I could not attend?

A: We have sent out multiple emails via Callink relay regarding orientation date, starting with more than one week’s advance notice. Moving forward, we highly recommend your organization prepare more than one representative to attend in case the original designated attendee can not attend or notify others to attend on the day of the event. No exceptions will be made for reasons for failure to attend orientation..

 

Q: Why can I not access the original ABSA Final Decisions Spreadsheet?

A: We have currently turned off access for the original spreadsheet because we are pending Senate approval. If you would like to access our latest tentative allocations, please click on this link. Once Senate passes ABSA this upcoming Wednesday (May 8), we will update it with the most accurate information. We would like to prevent confusion and misinformation.

 

Q: What does the red and blue coloring in the latest tentative allocations document mean?

A: A club name in a red cell on the Hearst Cages sheet represents a downgraded allocation for a organization that previously failed to attend the original Hearst orientation or the original makeup Hearst orientation prior to May 7. All organizations in red must still attend the final makeup orientation on Tuesday, May 7 from 2-4 pm in Senate Chambers.

 

A club name in a blue cell on the Hearst Cages sheet represents an upgraded or additional allocation for an organization that previously did attend the original Hearst orientation or the original makeup Hearst orientation prior to May 7. Organizations in blue do not have to attend the final makeup orientation.

A club name in a blue cell on the Eshleman or B North sheets represents an organization that newly received that space, replacing a revoked organization that failed to attend the original Hearst orientation or the makeup Hearst orientation prior to May 7. All organizations in blue must attend the final makeup orientation on Tuesday, May 7 from 2-4 pm in Senate Chambers.

Facility Operation Hours:

Eshleman Hall: 8AM – 11PM

Hearst Cages: 8AM – 6PM

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